NOTICE OF GENERAL MEETING

On 2 May 2019, in accordance with the Australian Institute of Landscape Architects Ltd Constitution, written notice is given to Full Members, that a General Meeting will be held on 24 May 2019. 

DATE:                   Friday 24 May 2019
TIME:                    6pm AEST
VENUE:                The Coal Loader Centre for Sustainability, Balls Head Drive, Waverton 

ADDITIONAL INFORMATION

1. Special Resolutions

The agenda for the General Meeting will include the following Special Resolutions 

1. Special Resolution – Acknowledgement of Country

That the following Acknowledgement of Country is included in the Constitution:

We acknowledge and respect Aboriginal and Torres Strait Islander Peoples of Australia, as the traditional custodians of our lands, waters and seas. 
We recognise their ability to care for Country and their deep spiritual connection with Country.
We honour Elders past and present whose knowledge and wisdom ensure the continuation of Aboriginal and Torres Strait Islander cultures.


2. Special Resolution – Rotating Terms

That the following clauses relating to the election of Directors be amended to:

“13.4 (c) In each two-year period beginning at the first AGM following the adoption of the Constitution:
(i) three (3) Elected Directors will be elected in the first year; and
(ii) two (2) Elected Directors will be elected in the second year.
13.4 (d) Should any adjustment to the term of Elected Directors or Appointed Directors be necessary to ensure rotational terms in accordance with clause 13.4 (c) this shall be determined by the Board. If the Board cannot agree it will be determined by Lot. Elections to subsequent Boards shall then proceed in accordance with the rotational terms in clause 13.4 (c).”


3. Special Resolution– new term in definitions

That the following be added to the definitions:

“Lot” means the use of a lottery, such as drawing names from a hat, to make a determination or ruling on behalf of the Company relating to the election of Directors at the introduction of rotating terms. 


4. Special Resolution – change of membership renewal date

That the date for membership renewal change to 30 September.


5. Special Resolution – Gender Neutrality

That the following clauses now read:

Section 13.5 (l) - “during the period of suspension shall forego their responsibilities as a Director”
Section 16.2 (d) – “where the Chair considers an emergency exists, they may take steps as they think”
Section 16.2 (i) (i) – “is discontinuing their participation”


2. Resolutions

Proposed Resolution – to adopt the minutes of the 2018 AILA Annual General Meeting and acknowledges these as an official record of the meeting.


3. Relevant Attachments

Proposed Constitution with Tracked Changes  
2019 General Meeting Agenda
Summary of member consultation and feedback
Minutes 2018 Annual General Meeting



4. Voting at an AGM and Appointment of Proxy

Full members are entitled to vote at the General Meeting. The General Meeting will be held in conjunction with the NSW Awards Exhibition however, all eligible members can access the General Members without charge. 

If you are unable to attend, you may wish to appoint a proxy to attend and vote on your behalf pursuant to Clause 12.12(d) of the Constitution and subject to any requirements in the Corporations Act. The proxy does not need to be a Registered Landscape Architect.  

A proxy form can be downloaded clicking here  and will need to be supplied by 6pm AEST on 22 May 2019, via email to admin@aila.org.au. 


5. Contact information

Please contact admin@aila.org.au or 02 6248 9970 for any additional information on the AGM. 

We look forward to seeing you at the General Meeting.

By order of the Board.


Sincerely,



Chris Tidswell
Director & Company Secretary